How do Quickbooks Online and Superbalist work together?

You pick the system of truth (usually the ERP or store for stock). Wherehouse keeps Quickbooks Online and Superbalist in step: stock, orders and pricing flow with your rules, so you are not recapturing data between them. A dedicated account manager sets this up with example orders first.

Do you update a QuickBooks invoice after it is created?

No. We create the invoice (and optional payment). That is deliberate: accountants do not want a sync rewriting invoices that are already in a period. Get the mapping right on examples, then let new orders flow.

Can you handle marketplace fees?

Fees can ride along so a Takealot sale is not booked at sticker price. We will map them to the QBO accounts you actually use.

Is this the same as selling on the Superbalist marketplace?

No. This is the supplier / B2B side: purchase orders the retailer raises on you. Marketplace selling is a separate connection. Many brands run both, from the same Wherehouse account.

Is there a setup fee?

No. There are no setup fees on any plan. During onboarding we ingest your catalogue and sync a couple of test orders and products, so you know it works before you rely on it. You only pay once the account is live. Billed monthly. Cancel any time.

How long does onboarding take?

Usually 1 to 10 business days, depending on how many platforms you connect and how specific your rules are. A dedicated account manager sets it up with you. We run specified example orders first. Nothing automatic goes through until those are right.

Do I have to live in the Wherehouse dashboard?

No. Most sellers keep working in the store, ERP or seller portal they already know. Wherehouse runs in the background. The dashboard is there when you want one view of stock, orders, fees and sync history.

Quickbooks Online & Superbalist integration

Connect Quickbooks Online and Superbalist without the double work.

Two systems, one picture:

Quickbooks Online and Superbalist stay in step: stock, orders and pricing flow with the rules you already run, so adding a channel does not add a second admin job.

Sync

🧾

Invoices

💸

Fees

🔄

Credit notes

Two platforms should not mean two jobs.

Every extra login is another place to update stock, recapture orders and reconcile fees. That is how overselling and messy books start. Quickbooks Online and Superbalist should share one picture, with your rules on top.

🧾 Invoices as you sell

Marketplace and store orders become QuickBooks invoices, with the customer resolved or created for you.

💵 Payment and deposit, if you want them

We can go past the invoice: mark it paid and deposit into the bank account you choose.

✅ Faster PO to invoice

Shorter turnaround helps you stay a preferred supplier, and can mean more replenishment from Superbalist.

Your rules, not a generic sync

How it works

Connect both

Your Quickbooks Online account and your Superbalist account. You pick which one holds the truth.

See the flow

Stock, orders and pricing should move one way, on purpose. We map that to how you already operate, not a generic template.

Apply your rules

Buffers, price uplifts, which SKUs are allowed. A rule can apply to one platform and leave the other alone.

Stay in step

Quickbooks Online and Superbalist keep sharing the live picture in the background.

Purchase orders from Superbalist - synced to Quickbooks Online

Wherehouse ingests purchase orders raised by Superbalist and lines them up with your fulfilment and invoicing flow, so you avoid retyping and spreadsheet handovers. Stock, pricing and catalogue automation on this channel depends on Superbalist's integration model - the sections below spell out what is enabled for your stack.

Why it matters for suppliers

Faster PO to invoice - shorter turnaround helps you stay a preferred supplier and can mean more replenishment from the retailer.

Less admin, fewer errors - PO lines and references land in Quickbooks Online, so finance and fulfilment stay in one system instead of copy-pasting between tools.

Fewer stock comebacks - Clean PO and line data through to picking and invoicing reduces mismatches, cancellations and service churn.

Commit stock to key retailers - Prioritise fulfilment and allocation rules for the channels that matter most, without maintaining a separate spreadsheet per retailer.

Custom business logic - mappings, pack sizes, lead times and approvals tuned to how you operate.

One place for every channel - Quickbooks Online, marketplaces, retail B2B and your own stores can all report into Wherehouse so sales, stock and fulfilment stay coherent instead of siloed per partner.

For Superbalist, this integration can include inbound purchase orders from the retailer.

Connect Quickbooks Online and Superbalist without the double work.

🧾 Invoices as you sell

💵 Payment and deposit, if you want them

✅ Faster PO to invoice

How it works

Connect both

See the flow

Apply your rules

Stay in step

Purchase orders from Superbalist - synced to Quickbooks Online

Why it matters for suppliers

🔗 Get connected

Where do you sell?

Central inventory platform

Online store

Visibility Only Plan